Auto-AP Release Notes

0.11.16 - 16-June-2026

• Editing an invoice with mapped inventory (to change the supplier for example) would cause the mappings to disappear.

0.11.9 - 28-May-2026

• Zero amount lines are now automatically removed before sending payables to RFMS. RFMS rejects payables with a zero amount line.
• Additional fixes for "Payable not balanced" errors

 

0.11.7 - 25-May-2026

• Description of mapped inventory lines now shown in invoice details 

 

0.11.6 - 22-May-2026

• Fixed "Payable not balanced" issue that would sometimes occur when creating a payable manually

 

0.11.3 - 18-May-2026

• The list of invoices now includes all your invoices that meet the filter - in the past its was capped at 500 total invoices, causing some to "disappear" for users with many invoices
• Fixed an issue where some invoices might be flagged as "GST exceeds allowance" when a fixed cap was specified, but not a percentage.

 

0.11.0 - 12-May-2026

• New feature! Line rules allow you to automatically code recurring non-inventory charges to specific GL accounts.
   

0.10.2 - 7-May-2026

• Fixed a bug where the system would complain an invoice was out-of-balance because of system-added GST line.

 

0.10.0 - 5-May-2026

• New feature!  Auto-AP can now automatically handle one/many relationships between invoice lines and inventory lines.
• If the shipping or GST allowance rate is greater than zero, but the allowance cap is zero, the allowance cap is ignored and the rate is used.
• The "cost inventory results" dialog is now easier to read. Matched purchase orders appear at the top.
• Fix a bug where the invoice might not visually update in the application after manually running Auto Cost.

 

0.9.2 - 4-May-2026

• System tries harder to make sure there is a valid grand total. The allowance cap is ignored, and the rate is used. 
• System now accurately reports when timeout occurs when creating a payable in RFMS
• We no longer double count GST when an error occurs while creating a payable.
• You can specify symbols to remove from the start or end of PO numbers on a supplier by supplier basis

 

0.8.5 - 29-Apr-2026

• Inventory description now included in mapping dialog.
• When editing an invoice, the system will automatically detect whether GST is included in the line items or not, and adjust how it calculates the invoice total. There's a switch to override.

 

0.8.4 - 28-Apr-2026

• Fixed an issue where multiple invoices are being received simultaneously could cause some of those invoices not to show up.
• Auto-cost no longer tries to match inventory with no purchase order number
• Improved the warning messages generated by auto-costing
• Auto-cost will now run automatically when an invoice is received, rather than waiting until the next automatic run.
• User can now control whether auto-cost runs on the settings screen.

 

0.8.1 - 23-Apr-2026

• When selecting invoice lines to merge on the mapping dialog, we now show a running total of the selected items.

 

0.8.0 - 22-Apr-2026

• Major new features for more flexible mapping of invoice lines to purchase order lines
  • You can now map multiple PO lines to a single invoice line
  • You can merge two or more invoices lines together to match a larger PO line
  • You can map invoice lines to GL distribution, while still costing the other lines
• If you map all invoice lines to Regular GL, the system will create a payable rather than going through the costing routine.
• Fixed a bug where errors during costing were sometimes not being reported accurately.

 

0.7.1 - 21-Apr-2026

• When creating a payable, the current Account code for the supplier is used.

 

0.7.0 - 16-Apr-2026

• New "hold" status.  Invoices can be placed "on hold" with a comment.  This allows for communication between multiple users
• Corrected an issue that might cause invoice dates to be off by one day
• Improved performance of the invoice list when many invoices are shown

 

0.6.21 - 31-Mar-2026

• You can now enter negative values for quantity and amount. This makes it possible to create a zero-total invoice by entering a negative line and a positive line that cancel each other out. 
• You can now multiple select on the invoices list to reprocess or delete more than one at the same time. 

 

0.6.19 - 27-Mar-2026 

• Now using production authentication system

 

0.6.18 - 24-Mar-2026 

• When an invoice includes both a supplied and ordered amount, the ordered amount is given preference. 
• You can now modify the PO number when editing an invoice. 
• The system will now auto-match PO numbers when the invoice includes extra characters as part of the PO number (a real-world example is FR0234440008/N6211)

 

0.6.17 - 24-Mar-2026

• Supplier list now in alphabetical order by default
• All lists can be sorted by clicking column headers

 

0.6.16 - 23-Mar-2026

• You can now filter the invoice list using a search box

 

0.6.15 - 23-Mar-2026

• Added PO number prefix setting to improve accuracy in detecting valid PO numbers

 

0.6.14

• "packing" and "bailing" now identified as freight
• Better support for auto-forwarded emails

 

0.6.13 - 17-Mar-2026

• Fix for an issue that could occur when creating a new supplier

 

0.6.12 - 12-Mar-2026

• Added feature to the Settings page allowing master lists (like account codes and suppliers) to be refreshed from RFMS
• Performance improvements when editing invoices with many rows

 

0.6.10 - 10-Mar-2026

• Fixed an issue where suppliers with names containing special symbols were not saving correctly

 

0.6.9 - 5-Mar-2026

• Selected invoice now remembered when leaving and returning to the invoice list
• New feature to download a spreadsheet of all suppliers, fill out, and then upload -- this will help with quickly setting up suppliers when first starting out

 

0.6.8 - 5-Mar-2026

• Added new "Freight account" code to the configuration dialog - this account will be used when "seperate freight" is not checked
• Relabeled the "non-PO account code" field as "default account code," which more accurately describes how it works 
• Added Due Date Override allowing you to specify a rule for calculating invoice due date
• When costing an invoice, the payable lines will be associated with the store on the purchase order line
• Filter options on the invoice list are now retained when leaving and returning to the page

0.6.7 - 25-Feb-2026

• PO number matching now ignores hyphens
• Added "net amount" column to the invoice list to help with matching against PO lines (total-gst-shipping)
• Matching inventory now includes a total
• Added PO number to the invoice dialog